7 things to consider when choosing time tracking software

7 things to consider when choosing time tracking software

The market offers a wide range of time tracking solutions to help companies monitor employees time on specific tasks. Finding the right software can be daunting.

Time tracking software

Here are some of the most important things you should ask yourself when selecting the right time tracking software for your organization.

1. Can I track billable and non-billable hours?

This is one of the most important things to consider. Whether you are a freelancer or employee You need to track your time for both your non-billable or billable work. Billable work is essential for your invoicing. While tracking non-billable hours helps you to keep measure efficiency across the company to assist with long term improvement.

2. Does it help me with client billing?

It is vital that clients are properly billed and with the correct amount of time. If you don’t register the time you actually spend on a job you can’t reliably bill the client for it. This means you could be losing money. A time tracking solution helps you bill clients for exactly what work has been done and eliminate any haziness for your customers. This is one of the best measures for getting your invoices paid quickly and hassle-free.

3. What about overtime compliance?

Your company should ensure that all overtime hours are recorded and payroll is properly distributed. If employees don’t accurately track overtime, your company could be breaking the law.

4. Can it scale and integrate with other systems?

The chosen time tracking solution should be able to both grow and down-scale with your company as your business dynamics change. There should be ready made solutions for your time tracking solution to integrate with other systems which you depend on (or are considering). But the best option is time tracking built into a comprehensive business support software like PlanMill ERP.

5. Does it help me to get better insight of my business?

As a manager you want to get some answers for core issues. For example which customers and projects are most profitable? A good time tracking solution should help you to compare performance across business units and to see billing cost data that offers immediate insights for driving increased productivity.

6. Is it cloud-based and mobile?

Your chosen time tracker should be cloud-based and mobile because then you and your employees are not restricted to a certain device and time. True flexibility means you just need an internet connection to ensure your time tracking is done.

7. Is it easy to learn and use?

Reporting time should be easy. The system should be intuitive so there is no need to train team members how to use it. And, if time tracking is new for your business, it must be a very simple addition to your workday. So be sure to choose an easy and user-friendly time tracking solution.

Read also 7 Benefits of Time Tracking


PlanMill Ltd. is a leading provider of user-friendly web-based CRM, PROJECT and ERP Cloud solutions designed for the service business. We enable organizations to streamline business processes, improve control of their customers, personnel, projects and finance – while enhancing productivity and profitability.

Kaarina Koivuaho
Kaarina Koivuaho
Marketing Specialist

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